Executive Assistant (On-site)

at ESO (View all jobs)
Belen, Heredia, Costa Rica, Heredia, Costa Rica

How You'll Support Our Mission

ESO is seeking a high energy, proactive, and organized Executive Assistant with experience in a hyper-growth multi-location software/SaaS company, to support multiple member of our C-Suite.  This role will effectively manage Executives' schedules, travel and expenses so their bandwith is increased, be their Executives' representative internally and externally, and be a culture and leadership ambassador throughout the organization. 

Support our C-level executives as well as Senior Leadership, the Executive Assistant must be passionate about making their Executives' lives easier. 

Experience in a global multi-office, multi-time zone company is required. 

What You'll be Doing - the day to day

This individual must have a strong, results-oriented work ethic, the highest levels of integrity and be committed to supporting multiple C-level Executives.  This position will have a counterpart, collaborating with the other C-Level Executive Assistants to esnure the Executive Team is able to drive the successful growth of the business.

You Can Expect to: 

  • Be a "Gateway" to your Executives internally and externally by managing direct access to their time.
  • Think two steps ahead of your Executives, ensuring they can stay proactive, engaged and ahead of their commitments.
  • Organize and coordinate outreach for your Executives.
  • Partner with the other Executive Assistants to effectively manage the Executive Team's needs and plan internal events including meals, Team Building activities, and Senior Leadership Offsites. 
  • Be a liaison for your Executive's Senior Leaders, including helping your Executives build out Senior Leadership onboarding plans for their new hires. 
  • Partner with Office Site Leads on company-wide and local events.
  • Manage scheduling needs, travel and expense reports for your Executives
  • Work exclusively in English.

Who you Are - the essentials

  • At least 3 year's Executive Assistant experience supporting multiple C-Level Team Members (or Senior Leaders of large organizations), including some who are remote. 
  • At least 3 years' Executive Assistant experience in a high-growth software or technology company with multi-location, multi-time zone footprint.
  • A constant learner.  You enjoy the challenge of each new growth stage adn look forward to the new learning opportunities presented in each.
  • A multi-tasker. You thrive when multiple projects are going on, priorities are changing based on Company needs, and new things needs to be scheduled asap. 
  • Exceptionally organized. This reflects your ability to multi-task seamlessly, be detail-oriented and stay ahead of deadlines. 
  • You have a very high level of English proficiency (C1 min is a must).
  • You remain highly flexible and comfortable in an interrupt-driven environment.
  • You are confident and handle confidential information with extreme discretion.

Who you Are - the desirables

  • Seasoned experience supporting C-Level Executives through different growth stages. 
  • Experience creating, implementing, and managing company-wide projects or initiatives.
  • Experience with departmental and team-based projects.
  • Highly efficient in Office365 programs.
  • Ability to travel for special occasions throughout the year.
  • US Visa.
About ESO
 
ESO is a fast-paced, growing data, technology, and research company passionate about improving community health and safety through the power of data. We pioneer innovative, user-friendly software to meet the changing needs of today’s EMS agencies, fire departments, and hospitals. We’re small enough to be nimble and fun, but big enough to be a great place to work. We serve thousands of customers out of our offices across North America, Europe and now Costa Rica! 
 
Are you ready to Make a Difference? At ESO, we believe in bringing your true self to work every single day. If you don’t match all the qualifications on the job description, we encourage you to apply anyway! We are looking for passionate, innovative, and authentic people to help drive our mission. 
 
All offers are contingent upon a successful background check.
 
 
ESO is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. We invite you to consider opportunities at ESO regardless of your gender; gender identity; gender reassignment; age; religion; race; national origin; political affiliation; sexual orientation; disability; veteran status; or other non-merit factor.  
 

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